May 29th handover: Ministers, heads of agencies, others prepare handover notes

Ahead of the May 29th handover to the General
Buhari-led government, the federal government
has directed all Ministers, heads of agencies,
Service Chiefs and others to prepare their
handover notes.
According to an exclusive report by Premium
Times, in a memo titled "Request For Hand Over
Briefs”, the Secretary to the Federal Government,
Senator Ayim Pius Anyim, directed that handover
notes be submitted on or before April 20th.
The memo in part reads "You may recall that
President Goodluck Jonathan, GCFR has
constituted a Transition Committee to midwife
the handover of Government from the present
administration to the in-coming one.
The Committee which is chaired by the Vice
President, Arch. Namadi sambo, GCON, has the
following Terms of Reference: (a) Collate and
prepare all the Handover briefs from MDAs; (b)
Arrange a formal presentation of the Handover
briefs to the in-coming Administration; Interface
with the in-coming Administration’s transition
Committee as to provide clarifications on the
status of the briefs where required; (d) Prepare
the President’s Handover note.
2. It is in furtherance of this Committee’s
mandate that this circular is issued to request
all MDAs to prepare and submit their briefs to
the Secretariat of the Committee (i.e Office of
the Secretary to the Government of the
Federation) on or before the 20th of April, 2015.
In preparing the briefs, be……. as much as
possible.
1. Hon Ministers shall collate all inputs from the
Parastatals under their supervision and
accordingly process such inputs as part of their
submissions;
2. Briefing format shall as much as possible
follow the following pattern:
a. A brief Statement of the mandate of the
MDAs;
b. Presentations shall flow from a definite policy,
scheme or initiative (a highlight of the target and
implementation strategy of the policy may be
necessary);
c. (b) above shall be followed by the
programmes and activities being implemented
under the policy, scheme or initiative;
d. (c) above shall be followed by brief status
report on the programme/activities under each
policy, scheme or initiative. In articulating the
report the following may be considered
necessary:
i. Where data are presented, they should be
accurate and precise;
ii.The following may be indicated:
-Commitments and liabilities
-Matters for immediate decisions
-Legislative issues
-International obligations, etc
(e) (d) shall be followed by a brief statement on
the impact of the policy and its programmes;
(f) Conclusion: This may be a brief summary
with recommendations.
You are expected to be precise, there is no
restriction as to the volume or quantity of
attachments that can follow thereto.
3. Above for your strict compliance please.”
Among those directed to submit their handover
notes includes offices of the Chief of Staff to the
President, Deputy Chief of Staff to the President
(Office of the Vice President), Ministers/Ministers
of State, Head of Civil Service of the Federation,
Special Advisers/Senior Special Assistants and
Service chiefs/Inspector General of Police,
Chairman Federal Civil Service Commission,
Chairman, Code of Conduct Bureau, Chairman,
Code of Conduct Tribunal, Chairman, Federal
Character Commission, Chairman, Independent
National Electoral Commission, Chairman,
Revenue Mobilisation, Allocation and Fiscal
Commission, Governor, Central Bank of Nigeria,
Chairman, Economic and Financial Crimes
Commission, Chairman National Drug Law
Enforcement Agency.
Also directed to prepare their handover notes are
Permanent Secretaries and Heads of Extra-
Ministerial Departments, Auditor-General of the
Federation, Accountant-General of the
Federation, Director General/Chief Executives of
Parastatals, Agencies and Government-Owned
Companies.
In a related development, the the Transition
Committee headed by VP Namadi Sambo
yesterday April 14th directed all Ministries,
Department and Agencies to submit a 6-page
handover note on or before Thursday April 16th.
The memo in part reads "Please I have been
directed to request that you kindly ensure that
your Agency/Departmental Handover notes reach
me on or before Thursday 16th April, 2014. Be
reminded that your submission should be a
maximum of 6 pages, detailing the following:
Summary of key functions of Agency/
Department; Summary of achievements
2011-2014; Key issues/challenges and proposed
solutions to tackling same. Please ensure prompt
response as we are working with very tight
deadlines. Thank you for your kind cooperation
and prompt response.”
Source: Premium Times